You can share your files & folders on OneDrive or Sharepoint with other user & specify what level of access they get.
If your files & folders are in the Files section within a team or a channel in Teams then they are in Sharepoint.
If you have access to shared files or folders you can access them from the web or from your file explorer
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Please note that sharing must be done from the web version of OneDrive or Sharepoint
To Share Files & Folders
- Select the file or folder & click Share from the top menu
- It will default to share only with the people you specify (& set it to read only), click on this option to change the sharing options
- The alternate options are as listed below. Please be aware that the top 2 options will allow people to pass the link on (but only staff or students will be able to access it via the 2nd option). You can also see an option to allow editing & an option to remove the download block
- Change the settings as required and click Apply
- If the Specific people option is selected you then need to select who it is shared with, for college accounts you may need to use Search Directory if the expected name or group doesn't appear as you type
- If you want to email the link directly - type any message you want then click send
- If you want to just give them access & then put the link somewhere else click Copy link at the bottom & then click Copy
From here type in the recipient's email address and either click Send or Copy Link
Alternatively, you can click the ellipsis at the top of the window and select 'Share in Outlook'.
To view who already has access, or remove access click on the Shared link next to the file
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This also allows you to get the links again if required
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To Access Shared Files or Folders
From the web you will see a Shared option in the left hand menu - select this to see all files & folders shared with you
If you want to view a shared folder in file explorer open the required folder & then select Add Shortcut to My files from the top menu
You will now see a shortcut to the folder in My Files on the web version and in your OneDrive folder in file explorer (may take a couple of minutes to sync). The folder icon will have link icon on it to show that it is shared
