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HR will create folders for each member of SMT & give access to the relevant folders. SMT will then create and share a folder for each member of CMT, CMT will then create appraisal forms for every member of staff & then share the form with the appropriate person.It is a good idea to put Appraisal in the name of the files & folders that you are sharing - this makes it easier for the person you are sharing with to locate them if they have other shared files & folders
Appraisal forms can be found in HR Useful Forms https://elearn.runshaw.ac.uk/mod/folder/view.php?id=42
Instructions for sharing & viewing files and folders are given below.
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Viewing Appraisal Folders or Forms Shared With You
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From the web version of OneDrive (links from the Staff Portal & My Runshaw shared files & folders are located under Shared in the left hand menu
The shared folder or file will show the location underneath so you can see it is for appraisals
You can edit files direct from OneDrive by just clicking on them & it will automatically open the web version of the app.
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You will now see a Runshaw College folder in your file explorer with the synced folders (the folder name will start with Human Resources (706) - Appraisals)
Sharing a File or Folder
This must be done from the web version of OneDrive (links from the Staff Portal & My Runshaw)
- Select the file or folder & click Share from the top menu
- Click on People you specify can view under Send Link
- Under Other settings change it to Can Edit & click Apply
- Enter the name of the person you are sharing with & any message then click Send
Check Folder Access
If you want double check who has got access to file or folder, you can do so from the web version of OneDrive
- Hover over the file/folder you want to check & click on the
- Select Manage Access
- You will see a list of people who can access the file/folder
- If you see just icons with no names (like below) click on the down arrow to see the full list
