Appraisal documents are now stored in the HR sharepoint area.
HR will create folders for each member of SMT & give access to the relevant folders. SMT will then create and share a folder for each member of CMT, CMT will then create appraisal forms for every member of staff & then share the form with the appropriate person.
Appraisal forms can be found in HR Useful Forms https://elearn.runshaw.ac.uk/mod/folder/view.php?id=42
Instructions for sharing & viewing files and folders are given below.
Viewing Appraisal Folders or Forms Shared With You
An email with a link to the file or folder will be sent to you when it is first shared with you, but you can access the files and folders from OneDrive. For folders you also have the option of setting them up to view in File Explorer.
From OneDrive
From the web version of OneDrive (links from the Staff Portal & My Runshaw shared files & folders are located under Shared in the left hand menu
The shared folder or file will show the location underneath so you can see it is for appraisals
You can edit files direct from OneDrive by just clicking on them & it will automatically open the web version of the app.
If you need to open in the full office version click to the left of the file name to select it & then choose Open - Open in app
From File Explorer
You can sync the folder so you can view and access the files from your file explorer.
Open the folder from the Shared location in OneDrive on the web.
Once in the folder:
- Click on the Sync option on the top menu
- Select Sync now
- Select Open Microsoft OneDrive
You will now see a Runshaw College folder in your file explorer with the synced folders (the folder name will start with Human Resources (706) - Appraisals)
Sharing a File or Folder
This must be done from the web version of OneDrive (links from the Staff Portal & My Runshaw)
- Select the file or folder & click Share from the top menu
- Click on People you specify can view under Send Link
- Under Other settings change it to Can Edit & click Apply
- Enter the name of the person you are sharing with & any message then click Send
Check Folder Access
If you want double check who has got access to file or folder
Hover over the file/folder you want to check & click on the 
Select Manage Access
You will see a list of people who can access the file/folder
If you see just icons with no names (like below) click on the down arrow to see the full list
