Description:
This facility allows you to create & monitor equipment loans for students from the portal.
Solution:
To Create the Loan
- Find the student on the Staff Portal
- From the Administration menu select Loans
- Select New Loan
- Enter details of the equipment to be loaned (please note the search can only be used for equipment in the IT Services database, eg PCs, tablets)
- Select Type & Department Code
- Enter start & end date
- Save
An email is automatically sent to the student to read the terms & conditions (if you need this setting up please contact the Service Desk) and agree to the loan - the status will show Waiting for signature until this is done (& you will also receive an email)
Once the status is showing as Arranging Loan click on View & click Confirm Item Received when you have given it to the student. The status will change to On loan
Return Equipment
- Find the student on the Staff Portal
- From the Administration menu select Loans
- Click View next to the loan item
- At the bottom of the page select the Return Condition, enter any notes & the return date
- Click Return Item
Check Loan Status
You can check the status of loans by student:
- Find the student on the Staff Portal
- From the Administration menu select Loans
Or you can filter by Department Code, Status & Academic year:
- From the Staff Portal home page
- Select Student Loans from the Applications menu