Please use the following Table of Contents below to find the appropriate information you require:
Don’t Use Over Remote Desktop
Your mic and webcam won’t work over Remote Desktop, you will ned to access on your own device without Remoting in, your mic and webcam should then work fine.
Our Recommended Platform If You Are Having Issues (Mobile Device & Web vs Laptop/PC Install)
Following the release to CMT, we have found that on some people’s college-owned devices (laptops, macbooks, PCs, macs) the web version works better than the client install. We have also found that some of our customers can work effectively with the application on their mobile phone or tablet for example, thus enabling them to have Remote Desktop open on their main device at the same time.
So if you try to join a meeting using the client but have issues (usually with the webcam and/or mic), please try the web version.
Instructions For Accessing
Mobile Devices
Simply search your Play/App Store (as you would do normally) for Microsoft Teams and install:
Then see “Your Login Details” section below.
College-Owned Mobile Devices
We have already pushed out Microsoft Teams to all College iPads and mobile phones.
Teams Online
If you want to use teams online you can do that from https://teams.microsoft.com though the experience is not quite as rich. The same link will also available via “My Runshaw” soon on the College website, as well as from within your mailbox whilst using Outlook web; simply click on the button in the top left and you should then see “Teams listed” (although you may have to click the “All Apps” button if you don’t see it listed):
Again see “Your Login Details” section below.
Full Client Install
- To download the app to your device (including College PCs and Laptops)
- Visit https://teams.microsoft.com/downloads
- Click “Download Teams”
- It will automatically detect which is the correct version for your device and will download the installer file and will likely appear automatically at the bottom of your browser
- Run the file and follow the on-screen prompts
The app is available on both Windows and Apple devices.
Your Login Details
You’ll need to log in with your user id formatted in the same way as you do for Outlook on the web, i.e. username@runshaw.ac.uk
E.g. BLOJ01@runshaw.ac.uk
Joining Team Meetings
There are numerous ways to join a meeting:
- Teams Client pop-up notification (that a meeting is about to start)
- Outlook meeting reminder notification (format differs slightly depending on if you’re using Outlook Web or the Outlook Client)
- Navigating to your Teams calendar, finding the meeting and joining that way
Enabling Your Webcam and Mic
When you join a Teams meeting via one of the methods above, if appropriate you may need to enable your webcam and/mic button for the meeting, simply click on the button(s) below before clicking “Join Now”
Webcam and/or Mic Not Detected
If you there is a line through the buttons or they simply do not respond, that can mean numerous things:
- You have accessed Teams from inside a Remote Desktop session
- The Teams client on your PC/laptop isn’t picking up your webcam/mic
- You don’t have a webcam/mic
If you find you are having issues, the most likely solution to work for you is either installing on your mobile device or accessing via the web (but not whilst connected in to a Remote Desktop session).
Via Meeting Reminder
The following instructions describe how to join using Teams Web via an Outlook Web or the Outlook Client meeting reminder notification, depending on which you have open at the time. If you are using the Teams Client, you will receive a notification from the Teams client with a button to press to join the meeting.
If you receive a popup reminder for an upcoming meeting use “Join Teams meeting” or “Join Online” depending on whether it pops up in your Outlook Client or Outlook Web:
Outlook Web
- Click “Join Teams Meeting”
- On the Pop-up click “Cancel” and then click “Continue on this browser”
Outlook Client
Click “Join Online”
Click “Cancel” (or click “Open Microsoft Teams” if you have been using the Teams client successfully already)
Click “Join on the web instead”
Click on the “Join Now” button
Via Calendar
- Simply click on the Teams Calendar button
- Click on the meeting
- Click “Join” in the top right
Teams Hasn’t Been Set Up For Your School or Function Yet
We have only set up Teams so far on request from the Line Manager/Head of School. If your School/Function hasn’t been set up yet, please ask your manager to complete the form on our Self Service Portal to request this.
https://servicedesk.runshaw.ac.uk:8081/servicedesk/customer/portal/1/create/209
Teams for Courses/Classes
We are looking at the best way to create Teams to enable collaboration with your Students too but at this time we are unable to take requests.
Teams Chat Function and Professional Boundaries
Please be aware that the Teams chat should be treated in the same manner as email in terms of professional communication, E.g. Use appropriate language, no swearing, etc. Teams chats are stored online within 365 so can be subject to the same review requests for example as email (if appropriate of course and following strict authorisation routes). For more information please see the Professional Practice Guidance document on the Moodle College Policies site (under the HR section): https://elearn.runshaw.ac.uk/course/view.php?id=155
Some Videos to Help
Using Teams
https://www.youtube.com/watch?v=jugBQqE_2sM
Managing Meetings
https://www.youtube.com/watch?v=jwUGAgiWaXI
General Teams
https://www.youtube.com/user/officevideos/search?query=channel
As ever if you have any questions, please reach out to us via the Service Desk Portal: https://servicedesk.runshaw.ac.uk:8081/servicedesk/customer/portals