Teams - Meetings With Students Not in Class

Description:

If you want to set up a Teams meeting with multiple students not in a class group

Solution:

You will need a list of all their email addresses

If you have a list of student IDs you can use excel to generate the email addresses, using the formula below, where the student ID is column A (copy the formula to cell B1 then copy it down the list of students)

=CONCAT(A1,"@student.runshaw.ac.uk")

You can then use Outlook or webmail to create the meeting.

From Outlook:

• Go to your calendar

• Select New Teams Meeting from the menu bar

• Paste the student addresses into Required

• Set the details of the meeting & press Send

From Webmail:

• Go to your calendar

• Select New Event

• Paste the student addresses into Invite Attendees

• Set the details for the meeting

• Switch on the Teams meeting option (highlighted below ) & send

Open

Information For Students Joining

If a student already has teams installed or the teams web site open (https://teams.microsoft.com) then they can join the meeting by clicking on the Join link in the calendar item in Teams.

The student can use the Join Meeting link from their Outlook calendar & it will then give them the options to continue in the browser, open the app or install the app.  However please note that Internet Explorer will not give the browser option.