OneDrive, Teams & Sharepoint - Sharing Files & Folders
- Marie Eperson (Unlicensed)
- Rhiannon Bennett
You can share your files & folders on OneDrive or Sharepoint with other user & specify what level of access they get.
If your files & folders are in the Files section within a team or a channel in Teams then they are in Sharepoint.
If you have access to shared files or folders you can access them from the web or from your file explorer
Please note that sharing must be done from the web version of OneDrive or Sharepoint
To Share Files & Folders
Select the file or folder & click Share from the top menu
It will default to share only with the people you specify (& set it to read only), click on this option to change the sharing options
From here type in the recipient's email address and either click Send or Copy Link
Alternatively, you can click the ellipsis at the top of the window and select 'Share in Outlook'.
To view who already has access, or remove access click on the Shared link next to the file
This also allows you to get the links again if required.
To Access Shared Files or Folders
From the web you will see a Shared option in the left hand menu - select this to see all files & folders shared with you
If you want to view a shared folder in file explorer open the required folder & then select Add Shortcut to My files from the top menu
You will now see a shortcut to the folder in My Files on the web version and in your OneDrive folder in file explorer (may take a couple of minutes to sync). The folder icon will have link icon on it to show that it is shared
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